Les missions du poste
## DescriptionAPPRENTICESHIP POSITION (12 months)- Assist with traditional administration and tasks such as o Arranges travel (flights, hotels, meetings) o Sets up and maintains a filing system o Keeps all files and distributes communications \- Organizes and coordinates all aspects of local or regional/international meetings, internally or externally. \- Schedule and Organize Meetings \- Schedules and arranges meeting rooms as required \- Organization of special events: hotel, restaurant identification/reservations, invitations, transport, dinner, gifts, AV arrangements, etc. \- Arranges all aspects of international visitors and retailer visits \- Assists overseas visitors with accommodation and travel arrangements including welcome gifts, letters and itineraries \- Manage the travel planner and monitor plan VS budget \- Manages e-mail correspondence and all calls and handles requests as required \- Follows up on correspondence \- Performs and maintains administrative record keeping as appropriate \- Maintains attendance records and holiday dates (for team) \- Monitors travel budgets \- Pre checks invoices for approval- Office Management : \- Point of contact for « Affiliate's General Services team » \- Ensures proper functioning of faxes / printers etc. via support functions \- Ensures proper functioning of coffee machine, water, and all other floor installations via support functions \- Ensure office supplies on the floor via general services \- Process Purchase orders- Team functioning : \- Coordinate new comer's onboarding agendas \- Order breakfast for team meetings or when newcomers arrive to the company \- Update distribution lists \- Order products for newcomers \- Manager Iphone fleet for Kilian and EDPFM employees \- Point of contact/subject matter expert when team members have a question on o Expense reporting o Travel booking## Qualifications- Ability to multitask - Organization skills, interest and demonstrated desire for administration process excellence - Strong interpersonal and diplomacy skills - Ability to work independently and autonomously - Strong skills in Excel, Powerpoint, Outlook - Fluency in French & English