Administrative Assistant H/F - 75

CS GROUP has been successfully providing digital end-to-end systems and engineering services for more than 40 years.
With over 2000 employees worldwide, we combine advanced and unique skills in both information technology and space data engineering. We combine entrepreneurial agility with cutting-edge technological expertise.
CS GROUP is a leading provider of operational systems and an important and trusted long-term partner for space and defence organisations.
At CS GROUP, we are driven by innovation and we value our most important asset: our people.As part of a dynamic team at ESA HQ, you will have the following responsibilities :
- Day-to-day support to Unit personnel regarding business travel arrangements, leave management, coordination of training ;
- Dealing with incoming telephone calls and information requests ;
- Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation ;
- Provision of various logistic support to the Unit ;
- Arrivals (office, phone, computer, security, access to databases, information systems) and departures (deregistration, etc.) of Unit personnel ;
- Ordering of office supplies and maintenance of stationary ;
- Room and resources bookings for meetings and/or events falling under the responsibility of the Unit ;
- Administration and handling of shipment of goods and express mail ;
- Tasks related to documentation management, distribution/registration of mail and documents ;
- Organization of agenda and of meetings ;
- Maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users ;
- Maintaining and following up actions lists for the Unit and taken minutes of coordination meetings for the Unit ;
- Participation to organisation of events (e.g., workshops, conferences) as required.
- Support to the Project Review Process ;
- Support to visitor service: including access control, preparing visa applications, distribution of information material ;
- ESA site administration: including periodical update (e.g. daily) of site schedule, updating and distribution of the site telephone list ;
- Participation to the preparation and the publication of internal and external documents, including editing and proofreading ;
- Data collection, extraction from various Corporate applications (e.g. SAP, PRISMA) and from various internal sources and data consistency checking and coherence analysis.